Public companies and private organizations that automate their operations by electronic means, are much more efficient, since they clearly allocate their resources and give increase service levels.

In order to correctly carry on with process digitalization, is required to combine: the implementation of a workflow system, the integration of these with a data base already existing or developed on purpose and the digitalization process that includes classification, scanning , and information indexing.

Also, to improve the organizations quality and the service level when redesigning its processes, to have an interactive information data base, to maintain updated the data bases and to integrate a control system of universal management based on processes for internal and external processes

In order to automate this process is required to redefine and to efficient the processes them by  integrating tools and workflow automation , document digitalization , data base integration, and the establishment of a portal that has supports the integration of electronic processes.

The main workflows are the following:

	Automation of the operative flows of your company.
	On line authorization for administrative proceedings and processes.
	Reduction of processing time for administrative and operative processes to the minimum.
	Aggregation of files that show real documents of each operation.
	Remotely control operations in real time.
	When written and centralized registry of the operations in required.

For the digitalization process, is required the installation and operation of a document converter, that will be in charge of placing within reach of the authorized personnel all their documents, organizing them in a structure that allows for an agile location, therefore increasing personnel productivity by facilitating document handling and diminishing time dedicated to document integration.

Digital documents are indexed on an electronic file that allows users to browse the documents directly from their personal computers. A process of Optical Character Recognition (OCR) is applied to the electronic documents to allow advanced searching on it.

It is possible to include the development of a data base and transactional systems to have visibility on the conducted operations, therefore allowing a proactive approach.

Electronic proceedings are developed according to the needs that, with the implementation of this system, will review in each process a list of requirements that will be well-known by the user through the portal and if necessary, will notify to the applicant at the moment the necessity of providing missing documents, then all the presented information will be digitalized and will initiate the suitable electronic workflow.