To adequately digitization process, it`s required combineg the implementation of a workflow system, the integration of those with a database, existing or developed purpose and the process of digitalization, which includes the work of classification , scanning, and indexing.

To improve the quality of the organizations and the level of their services to redesign their processes, have an interactive database of information, maintain updated databases and integrating a control system based on universal management processes for internal and external processes

It requires eficiently redefine and then automate processes by integrating tools and workflow automation (workflow), the digitalization of documents, integration of databases, and the establishment of a portal that supports the integration of electronic processes.

The workflows (workflow), are mainly of the following types:

	Automation flows from operating its organization
	Authorization online procedures and administrative processes
	Reduction in operational and administrative processes to a minimum
	Aggregation files showing real documents of each operation
	Control of remote operations in real time
	When is a written record and centralized operations

For the scanning, it requires the installation and operation of a document, conversion central, which will be responsible for placing the scope of authorized personnel all your documents organized into a structure that allows the tracing of the same agile, in order increase staff productivity by providing its management and reduced the time integration of documents.

It is considered scanning documents indexed in an electronic archive that allows users to navigate through documents from their personal computers. For the electronic records are subject to a process of optical character recognition (OCR), in order to perform advanced searches on them.

It may include the development of a database and transactional systems to take over the operations carried out visibility and allows to act proactively on the matter

They develop according to the needs paperwork electronically, with the implementation of this system, every process is reviewed in a list of requirements that will be known by the user through the portal and if appropriate, notify the applicant at the time the need for hand over missing documents, scanned all the information that is presented and initiate appropriate electronic flow