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Companies that made significant purchases have made significant savings and improvements in processes
when implementing e-procurement solutions that allow them to buy better cause systematic competition
among its suppliers, centralize their purchases, purchases by volume considering its total purchases
for a period , ordering the process to require in all cases 3 quotes every purchase, and if justification
when purchasing higher-priced products, as well as manage and centralize all information on its suppliers,
products that they have had, that price, and even data from their products, their personnel, and so on.
The benefits of a project of this type are associated with benefits to
be gained by implementing different strategies for cost reduction and improvements in processes that
impact on prices primarily by the following elements
Web-based system where buyers organise
their communication with suppliers, from requisition and approval process
until the process of communication with the supplier, warehouse confirmation,
notification of payment and management of logistics.
The system has a database of suppliers of a
company, which in turn has a catalogue of products, and each of these information
on both fields, as in file attachments, which allows buyers to take power their
operations in relation to the supplier of reference in an orderly fashion.
The system allows different profiles to be
involved in the procurement process, from the requísitor, the buyer, the
storekeeper, among others involved, each carrying out the work of their own role,
in digitally, and have affordable information the degree of advancement of this
process.
The tool has the elements on one hand to
require a quote of several suppliers of the product of interest and on the other
hand to seek to alternative providers of information products to take into account
in their purchases, has modules that allow estimating import costs , and freight
tariffs, and to make comparisons on an equal footing.
The system includes all communication with the
supplier, from the creation of the purchase order in electronic media which allows
debugging in the same generation, and to provide certainty to the supplier of
products required to include in the same conversations clarifications diverse
as appropriate. Companies that have implemented electronic purchasing systems
have got some various benefits: on one hand, by a reduction in costs to obtain
significant savings and on the other, to improve its processes.
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