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Companies that carry out
considerable purchasing operations have obtained important savings
and improvements in processes by implementing electronic purchases
solutions. This allow them to buy better by: causing systematic
competition between their suppliers, centralizing their purchases,
carrying out high volume purchases considering the total of their
purchases for a period, ordering the process to require in all the
cases 3 quotes for each purchase, and if needed, a justification
when products of greater price are bought. Also allows the to
order and to centralize all the information related to their
suppliers, product assortment ,price lists, and even data of
their products and personnel, etc.
The benefits of a project of this size are associate to the
benefits that are obtained by the implementation of different
strategies from cost reduction and processes improvements that hit
mainly in the prices by the following elements:
Web based platform where the
buyers organize their communication with suppliers, from the
process of requisition and authorization, to the process of
communication with the supplier, confirmation of warehouse,
payment notification and logistics management.
The system counts uses the data base of the suppliers of a company,
as well as a catalogue of products, and from each of these
information in fields, or attached archives, allowing buyers to
carry out its operations in relation to the supplier in an orderly
fashion.
The system possess several user profiles involved in the
purchasing process, from the requester, the buyer, the authorizer,
the store clerk, among others, to participate. Everyone will be
carrying on their work digitally and with reachable information of
the degree of advance of this process.
The platform includes elements to request to several suppliers a
quote of the product of its interest and on the other hand, to ask
alternative suppliers for information of its products to take it
in account in purchases. It also has complementary module that
allow to estimate import costs, freight and tariffs, and to be
able to make comparisons in equality conditions.
The system includes all the communication with the supplier, from
electronic purchase order (PO) generation, eliminating generation
errors, therefore giving certainty to the supplier of the required
products, until the inclusion same conversations and explanations
related to the PO. The companies that have implemented e-procurement
have obtained several benefits, on one hand by cost reduction of
processing while obtaining significant savings and improving
noticeably their processes.
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